• +27 (0)10 300 7907
  • info@exsa.co.za

    Latest News

    Six Ingredients to creating a meeting they will all remember

    There are excellent meetings, and then there are bad meetings. Bad meetings drone on forever, you never seem to get to the point, and you leave wondering why you were even present. Effective meetings leave you empowered and feeling that you’ve really accomplished something…this should be the end-goal for every meeting.

    Whether it’s a conference or a brief meeting with an investor on your exhibition stand, effective meetings really boil down to three things: They achieve the meeting’s objective; take up a minimum amount of time; and they leave participants feeling that they’re a part of something special. Productivity is sparked long after the meeting ends, and each participant believes in the content that was shared and discussed.

    According to Kimpton Hotels and Restaurants, here are six ingredients that will assist you in creating and hosting a meeting that all your participants will remember:

    1. Movement Matters
    Keeping guests seated for hours on end is probably not the best way to get them eager about your subject matter. It is suggested that you start the day off with a group activity. Zumba classes, hula hoop lessons and, occasionally, a round of kick boxing have been recognised as great activities used to kick-start a meeting. You can even have a yoga teacher lead some meditation, even if it is a mere 10minute session. And why stop there? Other companies have had balance balls, stretch bands and foam rollers for participants to work out any kinks they might get while sitting.

    2. Eat your Kale
    Food is fuel for productivity, so if you wish to have a productive meeting, you need to have healthy food. Try serving some quinoa and kale or fresh veggies. Pair that with a smoothie and you’re good to get started. And yes, there may be some chocolate involved here and there, but just remember to mind the sugar. High-sugar foods and beverages can lead to energy crashes, while low-sugar options help folks stay satiated and hydrated without bottoming-out. For healthy drinking try keeping a fresh juicing station in your exhibition stand meeting area, where participants can help themselves to fresh juice, water or both.

    3. Make them comfortable
    Whether you’re hosting a mass staff meeting at the office or a brief business meeting on your exhibition stand, people tend to feel more engaged and creative when they’re physically comfortable in their surroundings. Consider including a mix of traditional and residential-style seating like sofas and couches.

    4. Out-of-the-box breakout sessions
    The Hotel Palomar Phoenix recently unveiled a program dubbed “Breakaway at CityScape” designed to spice up meetings with breakout sessions that truly break away from tradition. Some of the more engaging options on the list include a bike ride, picnic, or lunch at the local bowling alley. These activities are a great way to switch up your surroundings and stay energized throughout the day. More specific to an exhibition stand or exhibition show context, take a walk around the exhibition hall with your participants, analysing competition, showing them around the area, then finally heading off to enjoy a coffee and light meal. This will ensure that they’re refreshed and should eliminate any chances of boredom.

    5. Keep the temperature balanced
    Temperature plays a big role in staying focused, and we have found it’s important to be conscious of the thermostat. Inevitably, there will be guests who get cold, so it is a good idea to provide wraps to keep them comfortable.

    6. Keep it fun
    Innovative meetings are all about engaging attendees in new ways. According to Featured Venues and Destinations, the best way to engage attendees is through fun. “In fact, the core principle that guides our meetings is the belief that work can be fun, and that having fun can lead to better work too”.

    Information sourced from the following sources:
    - “Six Secrets to Meetings They’ll Remember” by Featured Venues and Destinations
    - Event Planning



    And Start Contributing to the Events and Design Industry

    Website Feedback

    Overall, how well does our new website meet your need?

    Net Zero Carbon

    23 March 2022

    The Joint Industry Meetings Council (JIMC) was formed in 2021 by the worlds leading events companies in response to COP26s call for industries to become net carbon zero by 2050, with...

    EXSA Focuses on Barmotion

    22 October 2021

    If fortune favours the brave, she will love Barmotion's decision to venture into overseas markets during a global pandemic.

    EXSA Focuses on Irene Costa

    28 September 2021

    Irene Costa, editor of Business Events Africa has been in the business events sector for over 16 years and is passionate about its people. “I’ve grown in this industry and...

    EXSA Focuses on Adele Hartdege...

    31 August 2021

    Our industry currently faces a mammoth challenge and has been doing so for the last year and a half, whilst we keep hoping for good news and some indication of...

    Scan Display focuses on shopfi...

    17 August 2021

    Since the start of the Covid-19 pandemic in South Africa in March 2020, and the subsequent banning of exhibitions and events, Scan Display has shifted its focus to shopfitting, retail...

    Exsa Newsletter

    About EXSA

    EXSA enables connections through the networking and communication of our Forums and via our website (www.exsa.co.za).

    Besides providing EXSA’s directory of members, an exhibitions calendar and news feed, the EXSA website also offers a wealth of knowledge and industry guidelines available to its members.


    Latest News

    exsa and


    Co Reg. No – 1988/001660/08

    Telephone: +27 011 620 3089

    E-mail: info@exsa.co.za

    © 2018 EXSA | Exhibitions and Events Association of Southern Africa . All Rights Reserved. Designed By Cartmell